Company email on your iPhone
Data security and data management are important parts of corporate compliance. This article is a short manual—corporate policies or security practices are not discussed here.
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First, you need—
- an email account (something like firstname.lastname@example.org)
- the password to access your email account
- the URL to your email server (typically something like mail.yourdomain.com)
Step 1: Go to settings
Go to settings and scroll down and tap on Passwords & Accounts…
Step 2: Add account
…then tap on Add Account…
Step 3: Add mail account
…then tap on Add Mail Account…
Step 4: Other
…then choose Other…
Step 5: Fill in basic info
…then fill in the basic information. Make sure that the Email and Password match your access credentials, you can pick any name and description you want…
Step 6: Pick protocol
…then keep the preselected IMAP protocol and scroll down…
IMAP and POP do essentially the same thing—they both fetch emails. The difference is that IMAP downloads only a copy of the email, whereas POP downloads and deletes the emails from the server (so there is only one copy). POP comes from a time when storage was expensive. Since you might want to access your emails from multiple devices, IMAP might be more practical. Nonetheless, the standard setting for POP in iOS is to keep a copy of your email on the server regardless, so this choice is of little consequence.
Step 7: Fill in details
…scroll down to the setup section for the incoming and outgoing server. With the standard server configuration, the Host Name is simply the URL to your email server, for example, mail.yourdomain.com. The user name is your email address, for example, email@example.com. By default, the same information is valid for both the incoming and the outgoing server.
Now you’re all set up. Your emails arrive on your iPhone and you can send replies. If something went wrong, it possible that your email server does not follow the standard configuration. In that case, clarification with the server admin might be needed.
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This article is not legal advice. Any notes on privacy law refer to general, publicly accessible information.
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